City Council

The City of OKLA}IOIUA CITY GENERAL SERVICBS DBPARTMBNT MEMORANDUM TO Major 1'. Berry Assistarrt City Manager FROM Paula J. Falkensteirt .\U Gerreral Seruices Directoi DATE: May 2,2012 SUBJECl' Vehicle Wash Policy I have attached the proposed city-wide Fleet Policy for washiug city vehiclcs. The draft u,as subrnitted to lepresentatives of Police, Fire, 'lransit, Developtrrent Services, Pttblic Works, Utilities, Palks, Aitports, and Office of Managentent arld Rtrlget. All departments tliat lespondecl approved of the dlaft policy. Please see tlte attaclied spleaclslteet for cletails. Fleet Services rvill install a vaculrm at the CMF location itr response to tlte cotrrttlents about the need for access to a vacutun cleatter. I do not tlisagree lvith Doug Dorvler's corrnlents, but i think the City-rvide Bttsiuess Iixpense Policies Section I -Travel and Transportation - Vehicle Use arrd Rsinrbttrsenrett is a nruch mol'e appt'opriate place than in the Fleet policies. The City-rvide Bttsirtess Expense Policies have not been updatecl in several years. There ate several areas of the Vehicle Use section that rreed to be levised to reflect current practices. I have offered assistance from General Serviccs if Doug agrees the polieies need to be revised. Please let me know if you rvish to nrake changes in tlie attached proposed policy. If yotr approve of the policy, please initial ancl return to me for distribution to the departurents. enc. (2) 115 North Shartel . Oklahoma City, Oltlahoma 73lOZ' 4OSlt297-2849 The City of Oldahoma City Fleet Management Policy 1 tt/ SBCTION 18.0 VBHICLE WASH j 18,1 Vehicle Wash: Purpose: To establish a poiicy that City vehicles rvill present the cleanest aud rvell carecl for appearance that conditions of weathet and nse allow. Policy: 18.1.1 Vehicles ate to be lvashed as needed in orcler to preseut a clean appearance. Facilities fbr lvashing vehicles exist both in{ouse anct at coutnrercial locatiotts ttnder' existing yendor site fueling contracts. 18.1.1.1 Commercial car lvash services rnill be at the most basic service available, unless otlterwise specifically authorizecl by departmental policy. 18.1.1.2 In-house washing facility at Cclrtral Maitttettance Facility is provided for both light and heavy ctuty vehicles and inclucles availability of a vacttttm cleauer. May 2012 D A B c 1 Car Wash Draft & Comments 20t2 L 3 Chief 4 Police Ken McDonald reviewed 5 Scul 6 Clinton Caswell 7 Fire Mike Fonzi are cleaned in-house 8 tcl A 9 10 sit Erick 11 Development Servlces Rick 72 Carol Reed for I would like to use Red cap car wash, the same as the Police use s5.00. wash The wash we use now is at Valero costs 54.00 and not a 13 Code Enforcement Policy looks The one thing that continues to be a problem is no vacuum t4 ment Center lable. h ave to be able to vacuunl the I nte nor 15 Public Works Bronson 16 Mike DeGiacomo 17 utilities Susan McCormick Utilities Department also uses contra cted vendors to Provide these including labor to clean and maintain the appearance of our that routine travel off-road. 18 Jeff Twiehaus 19 Parks and Recreation 20 Catherine Waide 21 office Christian York with a suggested addition to policy: Employees who choose to use a car wash provide higher cost ttran the most basic available will be required to if it was not lustification for using the higher cost wash to their supervisor authorized jn advance. lf that iustification is determlned by the supervisor to unacceptabl e the enl ployee shall rel mb urse rh e City for the cost o regularly dilferent al, payab le a h e City Trea surer' S office. E mpl oyees wh to nary action. )) Doug Dowler use higher cost car washes be subject 23 Don Kortetneier v