City Council

,1 .., l I a Ut) RESOLUTToI{ WHEREAS, the appropriaLe Department Head has requested a re-evaluatlon of certain posltlons wlthin his department concerning the classlflcatton or the need for nelr positions, and I,IHEREAS, the Admlnistrative Staff has reviewed the r@guests along with the Director of Personnel and the Dlrector of Finance and concur ln these recomendations and, I^THEREAS, the City Council has the sole authority and tesponsibility to approve such actlons concerning the expendlture of funds not approved in the presentl.y adopted budget and, I^IIIEREAS, the funds for thls actlon are available wlthln the present limitatlons of the adopted budget, or funds are avallable in excess of the adopted budget as lndicated and approved by the City Auditor and, I,IHEREAS, thls aetlon is deemed to be in the best interegt of the City in that it would provide better and more effectlve serv[ces to the public; No$I, THEREFORE, BE IT RESOLVED thal the personnel actions and appropriation requested in the attached communlcatlon is approved and the Clty Manager is directed to process Bhe budgetary approprLatlons in accordance wlth State Laws concernlng Excise Board consideration. ADOPTED AND APPROVED t,hig ?/ *, d ftdt{ , Ls6. ATTEST VA (r;-* CITY APPROVED as to form and legallty this t 7,t/c of 7),a.r-ur,t " , Lgo/, i44* 1 or lr.,,, ^L. 1,Jt November 18, 1966 Honorable Mayor and Mernbers of the City Council Gentlernen: Subject: Position Reclassification You will find attached for your review and consideration a request to reclas sify the present authorized positin of Administrative Assistant in the Director of Public W'orks office to anrrAssistant to the Director of Public Works". The establishrnent of a rnulti-purpose departrnent cornprising seven major areas of activity, sorne 1, I00 personnel and involving authorized expenditures in excess of six rnillion dollars of public funds during the fiscal year 1966-57 has been progressive steps to improve public service to the taxpayers and citizens of our cornrnunity. The purely adrninis- trative responsibilities of the Directorrs office plus the responsibilities associated with coordinating the nurnerous activities of the divisions cornprising the Departrnent as well as the coordination and direction of other public works activities throughtout the cornrnunity which involve the City governlnent are tirne consurning. The day to day operation of the Public W'orks Department is concerned with the coordination and direction of the activities of the Divisions of Engineering, Street Maintenance, Skilled Labor, Public Buildings, Building Inspection, Refuse Collection and Equipment Maintenance. In addition, the long range problerns which rnust be dealt with by this office involve the review, analysis and determination that must be made concerning such rnatters as: the comprehensive engineering studies being conducted for water, sanitary sewer and storrn sewer facilities; the general forrnulation and preparation of the Capital Irnprovernents Program; the Regional Transportation Study; urban renewal facilities, etc. An effort was made in the preparation of the Prograrn of Service for the fiscal year 1966-67 to anticipate necessary adrninistrative assistance for the Directorrs office to adequately handle these duties and responsi- bilities by providing for an "Adrninistrative Assistant" to the Director. With the numerous activities and the scope of the responsibility associated with the officg it has becorne apparent that the necessary assistance rnust be at a level higher than anticipated in the preparation of the Prograrn of Service for the current year. It is proposed that the position of L Honorable Mayor and Mernbers of the City Council Novernber 18, 1966 Page 2 rrAdrninistrative Assistantrr be reclassified to that of "Assistant to the Director of Pub1ic Worksrr which is an increase frorn a grade 26 to a grade 31. Although it is not anticipated that this position would be fil1ed as of the proposed effective date of Decernber 1, 1966, sufficient additional funds would be allocated for the proposed reclassification for the rernainder of this fiscal year in the amount of $4, 155. The total additional yearly expenditure as a result of this reclassification would be $8,3:0. This rnatter has been reviewed by the Director of Finance and the necessary funds to irnplernent the recommendation are available for appropriation to the Director of Public Works personnel services accoult. RECOMMENDATIONS It is recommended that the proposed reclassification of the 'rAdrninistrative Assistantrsil position to an "Assistant to the Directorrrposition as contained on the attached request be approved. Following your review of this rnaterial, should you have any further questions please do not hesitate to contact this office. Resp ectfully subrnitted, . M. Tinstrnan City Manager RMT:vb CC Russell E. Helrns, Director of Public Works N. Ross, Director of Finance Floyd Paulk, Director of Personnel Novernber 18, 1966 Honorable Mayor and Nfernbers of the City Council Gentlmen: Subject: Request for reclassification (x) new position ( ). Vflorks Supervision Account #02-l-ql Effective D 6 9__ Departrnent Public ^t" _IZ:]- Present Title N[o. Salarv Range Mo. Salar Adrnini strative As sistant $5 50 - $660 Vacant Proposed Title Mo. Salary Range Rec. Mo. Salary Assistant To Director $6 90 - $eas $83 5 Of Public Works Total additional cost for rernainder of fiscal year: 7 rnonth (s) at s 835.00 total $ 4 r55.00 Appropri4Lie4 Additional funds in the arnount of $4,338.00 will be necessary. Justification Need for additional staff assistance is occasioned by the expanding activities of this Departrnent in the areas of Capital Irnprovernents Prograrn, liaison with citlzen groups and Cornrnissions, and the developrnent of new service programs to better serve the public. It is recomrnended that this reclassification be approved. Re spectfully submitted, L /" Tinstrnan City Manager RMT: CVH:vb cc: Department Head Director of Finance Director of Personnel Ci.ty Auditor The Honorable Mayor and City Council Gentlemen: Subject: Request for reclaseification (x) new poeition ( ). DepartmeJ, ccount #02-1-01 Effective L2-L-66 Present Title Mo. Salary Range ADMINISTRATIVE ASSISTAT'IT $ss0-$660 Proposed Title Mo. Salary Raage Mo. ASSIT. TO DIRECTOR OT PUBLIC WORKS $690-$83s 35 Tota1 additioaal coet for remainder of fis cal year 7 (s) at $ 835 00 total $ +,tss.oo . Appropriation: Addltional funds in the amount of $4,338.00 will be necessary. Justification: Need- for addltlonal staff asslstance is occasloned by the actlvitLes of this departuent ln the areaa of Capltal Programs, I-iaison with citLzen groups and Coumisslons, and the lop- nent of new senrlce progrirms. The new posltlon will requlre englneerlng credentials and registratlon. It Ls recomended that thls reclasslfication be approved. PtsO ?fi N0\ I o\'(Y spectfully submitted, {He orfl o"eB* City RMf :CVH:tjc cc: Department Head Director of Personnel Director of Finance City Auditor i V,' THE CI F OKLAHOMA CITY i i. 6,lTY 05 t, RELATIONS COMMISSION I ll lr .|\ r1 Y Bldg. CEntrol l-2145 - =l fiffF,' ',t) homo City, Oklo. 73 102 NO v1 B Arnold D. Fogin Choirmon ve Novernber I8, L966 A Merno To: The Honorable Mayor and City Councilrnen Frorn: Orra G. Cornpton, Executive Director C ornrnunity R elations C omrnis s ion Subj ect: Request for Reclassification This is to respectfully request that the job classification for the only other fulI tirne ernployee in this departrnent, at this tirne, be changed frorn that of Stenographer to Secretary I, which is now being occupied by Mrs. Etta Cogburn, for the following reasons: t The duties of this office exceed those set forth in the Stenographer job description. 2. The position requires assurning fuIl responsibility for all duties set forth in job description for Secretary I. 3 The encurnbent is fulfilling aII the responsibilities of this office in a very satisfactory rnanner, by dernonstrating the skills, knowledge, and ability required. 4. During the past three rnonths of operation, the encurnbent has set up initial files, served ably as a receptionist, taken and transcribed rninutes of Cornrnission and Cornrnittee meetings, cared for all cor- respondence, arranged rneetings, and other routine duties in a rnost comrnendable way. I feel that this request if fulIy justified, and would deeply appreciate your favorable consideration. , . t,{,tg o. G. c. OGC:ec ) The llonorable Mayor and City Council Gentlemen: Subject: Request for reclasaification ()0 new position ( ). Department: COMMUNIfi RELATIONS Account # to-!!t efective L2-L-66 Preaent Title Mo. [alq.1y_8eqge STENOGRAPHER $300 - $360 $ Proposed Title Mo. Salary Range Mo. SECRETARYI $330-$390 5 Totd additional cost for remainder