, ,..t I .D -#t:3 ) Council'Agenda Item No. IX. G Oc.2/J I LL/2o/73 //'Ya - /3 coriNcrl, ME[{o No. 1935-73 November 15, L973 TO: Mayor and City Council PtsOV FR O[vI: City Manager ?s SUBJECT: Amended 70I Management Grant Application cl'rY couNolL 9v ...
, ,..t I .D -#t:3 ) Council'Agenda Item No. IX. G Oc.2/J I LL/2o/73 //'Ya - /3 coriNcrl, ME[{o No. 1935-73 November 15, L973 TO: Mayor and City Council PtsOV FR O[vI: City Manager ?s SUBJECT: Amended 70I Management Grant Application cl'rY couNolL 9v rHE On January 22, Lg73, the City of Oli< This activity oo a Z phase program providing for transibi,on from strategic researcir to operations or tactical research O1)D COI)tr t/A IiXralOIJ'fIVtrl MnNn(;r;tM I,lN.t'l O])UITATIONS AND AI)MINIS"f ITATION ISS U]iS I)It OIt LIiMS OI 'I)OJITI]NITI IiS Manager)1or,tL ()l)eraLiotrs and aclrnirris tration i" i'"fin"d to inciutle those work activiLies of a general and r.outine naLrrre which are.{ucl er tlie dirccl" sulrcrvision of Lhc City Mall.rgerrs officc. Ol prirrr;r,ry issuc is atLenLicln lo 1;roblems of inbernal organizaLion, st;rffing, bLrdgcting, capital budgeting;rncl sultervision to facilitate effecLive accornplisSgrent of internal activities. Cj OALS: To rcsearch anci analyz-e various acl rrrinisl-r;rLive acl-iviLies ip ordcr l.o cl cvcloP ,-.re efficicnt mzrnagcrrrent funcLions INITIAL'VV OR. 1( A(I'IIVI'TI _trs (From Chart A) I00. 04 1)r ograrn I)eveloptnenb OPI) COI)l:l 1/A/100. 04 lrIlOCjIlAM DlavtrLOr)MtrN,1' Ol-r je c- t iv c 'ro develop ir nranagcrnent process which will Pr.ovitl c a nlore accurate undcrstanding oI new progrpliccJ prograllls to development and dcvelol"rmenL of p[anrrirrg, I)rogramrning i' and policy setting managcrnent proccss. " I OuLput: systernatic application of planning and programming proceclure for all new programs to be developed Mahpower and C os Ls: S Laf f ing Man Months Costs LocaI Staff I 1, 583 701 Staff 3 2,460 T otal 4 4,043 opD coDE L/c ExECUTTvE MANAGEUnNT,/STRATEGTc MUNICIPAL MANAGEIIENT SYSTEMS fSSUES PROBLEMS OPPORTIJNITIES: For the purposes of Overall Program Design, thirteen (13) functional areas have been designated as areas of potential work activity reguiring strategic management systems of a broad and comprehensive nature. These items involve identifiable areas reguiring a comprehensive evaluation of goals, policies, programs and implementation measures and the development of concerted management and decision-making processes . GOALS: To anaLyze, evaluate and develop strategic managements systems in areas relating to the broad general goals, policies and programs to the City. ]NITIAL W ORK ACTIVIT]ES: (rrom Chart A) 300.06 Government Research and Development 300.07 Federal Programs Management 300.10 Housing and Redevelopment OPI) CODJ, l./(: I 300. 06 pjx gC g'r'IV rrt tvrANnGj_tMIiNt-/ GOV I ] ItI\IMIiN,f n I, R ]'StrAiIC H and DEVItLOITMIiN'I' (ilr -I'tl i t:c l"iv r: cl cv<:Iop ovcrall managcnrcnb rcscarclr IrrncIion s9 as Lo lravc " ip;rPc ity to pr ovicle res earch bas ed inf or nration to the Mayor, ciLy ciouncil and city Manager in a timely responsive manner in order l"<-r support and facilitate the management ar"nd decision mahing proccss <.rf cil"y gclvernrnent. Inlrt-rl": {-ocal sLaff and various research resources as issues and ass igntncnl.s n-ray r equirc. 1:'rocr:durr:s; I'lsta"l;Iish arr ongoing m;rnagement research funcLion capable of gcner.rl-ing cornpetenL rescarch or1 pertinerrl. issues as may be rcqucsLczr.bIe of responciing quickty ancl competently Lo inIorn-r.rIion rcquesLs. N{a np orv r: r eur rl C os l-s : s-ltll.tlg Man MouLl'rs CosLs Local StaIf ) 3, 166 70 i StaIf LZ 9, 840 T oLal r4 13,006 OPD CODE I/C /3OO.07 FIIDERAL PROGRAMS MANAGEMENT Olr ectives: !_o inventory and evaluate alI f ederaliy funded resources in city governm.ent, non'City service functions and other governmental jurisclictions as might be relative to comrnunity cleveloprnent in oklahoma city. Analysis and development of federal programs managelTrent systern to coordinate and maxi rnize available resources. Input: Local staff, FIUD officials, County, State, tr'ederal Regional Council, RMCC, Volunteer and Private Sor.rrces. Pr oc edur es : c ontinuous as s es s rnent of Iocal pr ograrrrs ancr r es ourc es. Evaluation of fiscal management, initiation of management research prograrn and Federal programs evaluation system. Comparative analysis of City/State /Federal prograrn capital outlay. Develop Federal programs management system. Output: Annually refined and expanded federal programs management system. Manpower and C osts: 9leggs Man Months Costs LocaI SLaff 1 l, 583 70I Staff 3 2,460 T otal 4 4,0 43 OL't) CODit l/C /300. l0 I;X r,lCrl.t'IV r;; Mn i\rn (;iiM rrN.f / IIO USINC; AND II UD]'VDLOPMI'NT Olr cCI,iVC 'r. irrrl>rovc nlanageme.L processc6 i,suring qualir.y alrd cxpanclecl 'econorrric life span of existing (and recerrtty developeliance program in the llarrison-WaInut area of Oklairoma City. This eff,ort is being coordinated in conjunction \uith the Management Research function in order to provicle research on management systems for such activities. As has been previously reported to you, a comprehensive Housing Work program is presently being developed thru Oklahoma City's TransitionaL CRP/7OI grant to the Oklahoma City planning Department. T'his program and the Management (70I) program are totarry integrated so as to accommodate and support each other. Statement of Coorcl ina t ion The City of Oklahoma City in its ongoing comprehensive pranning program participates in coordination and review of all matters pertaining to pranning ancl community development thru the process estabrished in the Association of centrar okrahoma Governments (ACOG) and consequentry the office of community Affairs and Planning. This is in conformance with OMB Circular A-95 and FIUD Handbook #I CpM (604I.fA) . Employment of this process involves coordination, review and comment at the regional leveL (4 counties-oklahoma, cleve- rand, Canadian and Logan) as werr as the state level. Efforts are constantry being made to insure that locar and regional needs ancl objectives are effectivery integrated with state wide comprehensive planning processes. Orqanization Characteristics As can be seen in the attached budget information, the Oklahoma City Management Research Program is located in the Office of the City Manager and is directly under his super- vision. The I,IRS function involves assignment of activities by the City Manager requiring qlose coordination and partic- ipation of numerous other City departmental personnel. Please refer to the attached information for detail regarding organizational characteristics of the City Manager's office. The budget for FY '74 has not yet been completed but wiII not substantially differ from the attached. 701 Budget Summary Executive/Management Descr ipt ion Tota I Federa I Loca I Staff Salaries $ 38,52O $ 25,680 $ 12 ,B4O Employee Benefits B ,332 5,555 2 ,777 Trave I 600 600 Other Administrative Costs L,668 668 1, 000 Office Equipment I, 000 1, 000 Office Rental 3, 000 3, 000 Consultant Services 33, 130 24 , gg7 B, r33 $ 86 ,25O $ 57,500 $ 28 ,75O U. S. DEPARTMENT OF HOUSING AND URBAI\I DEVELOPMENT PROJECT NO. CPA-OK-06-IOI9 COMPREHENSIVE PLANNING ASSISTANCE PROGRAM A}INUAL WORK PROGRAIVI SUMM]TRY APPLICANT Okla. City (HUD ASSISTED WORK) REF. SUBCATEGORY FEDERAL STAFF SERVICES BY CONSULTA}TT TOTAL NO. GRANT SALARIES OTHER PUBLIC SERVICES COSTS*i AMOUNT* AGENCIES (r) (2) (3) (4) (s) (6) (7) 100.04 Program Development $2,460 sr.s B3 ( LocaI) s4 ,043 300.06 Govt.Rsch & Dev. 9 840 3 L66 I3 006 100.07 Fed. Prgm Mgmt 2 ,460 I, 583 il 4,O43 100. I0 Housinq & Redev. 2 ,460 2 ,374 I 4 ,834 tOO -02 Finance 7 505 3 753 il I I .258 100.05 Public Safety (a) 2,460 2,374 il 4 ,834 100.05 PubIic Safetv (b ) 2 ,460 2 ,374 il 4,834 4OO.02 Consultant 33, r30 33, 130 O\rERHEAD 6, 268 TOTALS $ 9.645 $ tt.z o7 $33, r3O $ 86, 250 k Lump sum by allocation category k* Excluding project Inspection Fee ANNI IAL EUDGET otpAnrMtril DIVISION I ACTIVITY NUMEER QIrrIR1g G0vEnNMENI c IT { I'nNlGER '02 Actuol Adopted Eslirnoted (horocler Proposed Clolrificolion Expendilures Budgel Expenditures Budget 197 t -72 197 2-73 197 2-73 1973-74 oErl5o^lr! sEnv I cEs 1o6o8o1 131r474 1310053 169r468 SERV c0NiRa',6IUlL lcES 7o$18 I e 830 80847 8r881 c0MH0D I T I ES trt61" 1 r'515 I,o5t9 leSL5 OUTLIY CAPJTAL *0.' -0 t' .0; 1o 879 cq99Q99A-C e9lt99-!aOeP .9FO!9r?qDt TOTAL 1t5r ?80 J.a1oBt9 L4t o 415 181 I 739 Employees Employees Position Clossificotion Ro nge Currenl Proposed Estimoted Requiremenls Budget Budget 1001.CITy MANAGER UG 1 1 34 o 487 t?-87*AS$T C I TY. t'.1ANAGER 34S 1, 1 '24 e 51,0 NTER LZB6: I "00VT C0RD 337 0 ,t ?Lo09L t285.ASS? MANAGER TO CITY ?33 2 ? 300693 1283;E|.1PLO FUI) YEE C0uN$EL0 cl L 1 t 100859 1280'ADl'11N i STRAT I VE ASST ??t 1 t 100661 1t48,EXEC SEC TO MGR ,t CITY ?20 1 100158 tlJg.SeCne TARY TO COUNCIL 21"6 0 t 60614 1138*StiCRE TARY 2r.6 'l I 9r lPl ,*-,r g9sc ?9Qo9t[eet. ToTAL B 10 t57 o?56 SOCIAL SECUNITY 8 o 612 a 1(, ,c9PCqooB NE T T6IAi, 165e868 4 clrY oF oKLAHOMA Ctry ffi PEOPLE ARE OUR BUSINESS ANNUAL'UDGET AC]trIVIry NUMBER DEPARTM CNI' DrvrsroN GENE nlu _0QveBNY[ILT:_ c TY M I.{AGER Budget Detail 100 PERS0NAL SERV ICi::1 1. 01 s A,t- AFtIES lNt) l,rArirs; FcRHANEN? 165';868 1'? t Mlu EAGE Rf I lltl;t;t5!ifrENT 200 L'?2 TRA VFL t T:iMT]i.IRFEMENT trrago. nPp??9q9ot 1o'; A L 169;468 200 MAINTEI'llNcE,llli'r i)ftiii'lATl 0N corurRAcTuAL sERV i CIS 2- 07 0ROUF INS*0lTY Ef'li'l.0YEUS 987 2-11 SENV I CES I r., f.lA I hiTn iN |'1ACi.l o,lE(}U P , L64 2-32 FMPL0YFE* Ri: T ,. I iljNS I 0N C0NTR , 6e780 ? -37 TEIEPt'{0Nf: ,t. 'i[:l,ii1;11n]l 20 2-47 MEI,IEERSH I PS ,1 3Ur-]$ilRI PTI oN$ . ?I0. 8';s8r TOTAL 300 c0l'lM0lllTlEs 3.01 cFricE 9llr"t l- 1r c 915 J-40 rooD; cL(lTrl thlU ,r l.l0'titlEH(lL.D St.JPPL 6q0. Irqo9eqc9F r0tAt" 1'r'5 t 5 400 CAP I TAL 6g?[.rY 4.40 0frl0E l'1^(:t'lllI':S A EQtJIF, L\875 - frqeCecerql f , Azf 101At Y0T lt,I .1q1r'?se 6tlrND ,ggtPtC!t-Ir' .P?F?-9t-ttt 5 ./fh. crry oF oKLAHoMA crry ffilll;l) pEopLE ARE ouR BUsrN€ss ANNt,llt'- t BUDGEI D[1/\.1,.'')] DrvlS toN Y NUMBER t, l_itLt,,r GLrVtnlJl.lINT ^CIIV L C I IY I,IANAGER 02 Estimoted Proposed Cost Totol Percenl ol WORK PROGRAM ST^TISIICS 197 2-73 1973-7 4 Per Unit Budget Budget Un its Units 72-73 73-74 7 2-73 73.7 4 7 2-73 73-7 4 I liurrrLrcrr oJ Counc i I Mtgs. 52 52 N/A N/A N/A l.layor-Counc i I I'lessages N/A N/A N/A ' 2,344 2,450 Depa r tmen t ahd Enrp loyee Conrrlun icat ions preparecl 7B B5 lleet ings;- Conf erences etc. (nt I sraff) l, lo0 Trust 1,200 Meetings Attcnded 65 70 Staff Meetings Held 100 150 Public Speeches, Appearances (nt EA I staff) J4 JU I n ter-Governmenta I Confe rences 50 75 C i t i zen Reques ts processecl 2,700 3,000 Rbsea rch arrd Deve lopmen t Projects 5 l0 Prograrns Ana lys is 75 100 Totel Cost Direct N/A I N/A N/A Ove rhead ( I nd i rec r Cos t) N/A N/A N/A Tota I P roposed Budge t 1973-74 lt_u_-41! slBr.73e 0 t007n Progrom Description The city l4anager is the chief administrator for the city of 0klahoma City and is responsible for the execution of policies adopted by the city council. Manager implenlents The City and administers the annual'budgel, recommends policies and pro- cedures for counci I consideration, provides overail iup"ruision and control of city departrnental r'rork in order to maintain nEXimum effective s"rvil"s to the citizens. ln addi tion to these rcgular duties, the ci ty Manager arninistrative serves as trustee and/or advisor to the following nrunicipal tiusts: (l) 0klahonra city Municipal lmprovenrent Authority.(watei trust)', (z) tation th;'ce;t;al 0l _l_ D. Coun ty l. lntlrart 23 O TF€R ( )5 IU. i:liT. i'8();ECt UUHAitON I Z 1r,ro,,rns| l:, cit,/ J. Other (Spec,f y in ilemark. t) 21. rorAL l?O. 2 t . 22. 23t I )S 25. A,irlaF llrLL Ol t At,t,l t(:AN rS PROJEC.T,- . - : Ol\L Dl at ronfirdntJ 30. CLEARINGHOUSE(SI TO WHICH SUA,!IITT€O proi€c1 Assessment Be€n prapared? f'l v", Of,rit,.i,ca,rt Di!tricts lmpacted By " u EJr'ro iluui ] r l n D srr," u B rvtotro . Dsro.s,u," oD ruon, .11. a,NAtu1; Oi CONTACT PETISON b ADOBE - Streat or Box c TELEPHONE NO i li"rte Il.oss, Cil Mana e-r 200 lVaIke r z3L-2345 riir/rs 32,3a ro aE co PLETE D !]Y CLUAAI N(]ItOUSE MULTIPLE 32. CLEAaTNGHOUSE tD f] cueanrr.rcHousE 33. ACTION I-AKEN 34. STATE APPLICATION IOENTIFIER ufJlv,,r, (sAt) i cornm,nr bL] wirr,o,rt commcnt c L] Sirrg N umorr STA E WIOE County City County Clty county ciry County City County Ciry County c 35. CLEAH I NGHoUSE )turPAcT cooE Yes NO 36. SJATE I'LAN FtEOUtREO 37. BECEIVING C]A'TE y( mo day 3A. FINAI. CLEARI NGHOUSE Yf mo AT CLEAFIINGHOUSE 19_ ACTION OATE 't9_ Yes No _ rl-.1,1J; .j3--12 IO IJC (iC,\rPt-ETEO,lY.aPPt.rCr\NT BatrOHE SET.JDtNJG r:rli),t rO FEDEBAL A,.lEi.lC./ -f he apolicanr csrtif ies thrt to the 3e. cE RTIFICATtON _ best oi hir knowls(Jge and bslief the abovd Cara are trua .ild Check box il no cledringhou3s corrsct Jnd filingof this form hai b€6n try governinq duly authorired ths bodV of the rpplicont. rBsponse wac recsivsd in 3O dayt t_1 40. a NAME (Prrnt or'fyoe) b l Tr-E cSIGNAT R?prese o TE LEPHONE NUlvlB l.jai:e Ross cir irlana 23L-2345 4I. DATE MAILEO TO FEOERAL AGENCY yt mo day 42. NAME OF FEDERAL AGENCY L 22 TO W|{ I I s P L I c A TION S U i,1 T T E o rc73 and U i, ',t(: .ir_54-t o i: cor\/rPLiTEo aY FEDEaAL Oi:FICE S\,/ALUAI-lNC ArJO 3Erj,l,\i4,\,tE\DING ACTTON O,\t Ti{E Appl.tCArtOrl 43. GFANT APPLICATION IDENTIFIEFI 52. Application 53.a Fec'd. Exp. Action Date ! , 53.b Rot. F ot , (Arsigned by Foderal A9€ncy) ,'..,. yr mo day yt mo day Alwavs Complsts mo \ sc.a.o6....tr, 't9 44. qRANrOa AGENCY 19 Amended Applic, Rcv. E xpgcted E xp. Action H B 54r R Subsceuerit B R ec'd, Action Oate fl qvired Applic. E Ar O, E 45. ORGANI ZA IO^JAL UNIT I Y( mo day I 'l( mri ddy yr mo day I Yr mo s S S I t9 I I:) I 46. INISTEF]II.IG OFFICE 19 l!| o O o 1e l 19 19 it l!r N IY N 19 _ 1a! 19 irl S 5 .s 47. ADOaESS - Street or P. O. []ox 48. CITY S P COO Sl,TELEPHON tr':r.1-. 5:l {jj I,) iti: Or, .t.,' I i t_r) rli F,r NAL. ACI rON t-INAL OATE5 yr rno ddy FU,VDSAPPHOVED lFor Changes Show OnlyArnt. of lnc. (+) or Dec. (-).1 19.-. ai 5. L] rrl i_l Rfi'rctrirl _ ; rJ6. f:UNfll AVAILABLE 60. FEDERAL Al,4OU|ll- lF Y-furttls) r-i7. l9 EiJcr:..i5 D/\rE 61. STATE SIi,lR: /i 53. l'5t)--: l/\L Llf.lANT tD 62. LOCt\l- SH/\ttE ti3. oT tiEtl F () 'r'J. t ii,ru-riii'ii-ACcu0Ti r- Ni-tr.,tl]f il-- 64. TOTAL (r;0, t-; l, 62, 6,?) -il1 65. l\r'i'l.lCn TION'iVl DllAl'/N Y r mc
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